Working at Highland Stables

Welcome to Highland Stables

We’re excited to have you as part of an upcoming wedding or event at Highland Stables!

Our goal is to make event days smooth for the couple, their vendors, and our venue team. Please review the information below before arriving on property.

If you have questions about venue access, setup, logistics, or Highland Stables policies, please contact our team before the wedding day.

Caterers
DJs + Entertainment
Florists + Decorators
Wedding Coordinators + Planners
Rental Companies
Photographers + Videographers
Something Unusual Planned?

Important Information

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Important Information

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Important Information

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Venue Location:

Highland Stables

1301 B Hunts Lane
Bowling Green, Kentucky

42103

Before the Wedding

Please make sure the couple has provided Highland Stables with:

  • Your business name

  • Primary contact name

  • Phone number

  • Email address

  • Approximate arrival time

  • Services you are providing

Vendor Arrival

Please arrive during the access time provided by the couple and their coordinator.

If you need:

  • Early access

  • Large deliveries

  • Trailer access

  • Rental deliveries

  • Special electrical access

  • Additional setup time: please arrange this with Highland Stables in advance.

Venue Guidelines

Please help us protect the venue by:

  • Following all setup and cleanup instructions

  • Keeping exits and walkways clear

  • Using approved methods for attaching décor

  • Removing all vendor-owned items after the event

  • Communicating any special setup needs before wedding day

Do not assume the couple has received approval for unusual installations, equipment, décor, or setup requests. Please confirm with Highland Stables when necessary.

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Caterers

What We Need From You

Please provide the couple or Highland Stables with:

  • Catering company name

  • Lead contact

  • Contact phone number

  • Arrival time

  • Meal service time

  • Estimated staff count

  • Equipment being brought into the venue

Catering Prep Area

Highland Stables has a catering prep area available for catering teams.

Please remember that this is a prep space, so caterers should plan to arrive with the equipment and supplies necessary to execute their service.

Caterers Are Responsible For

  • Food preparation and service

  • Catering equipment

  • Catering staff

  • Bussing associated with food service

  • Removing catering trash and supplies as required

  • Leaving the catering area clean

  • Removing all food and catering-owned items at the end of the event

Please communicate any unusual electrical, cooking, refrigeration, or equipment needs before wedding day.

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DJs + Entertainment

What We Need From You

Please provide:

  • DJ or entertainment company name

  • Primary contact

  • Phone number

  • Arrival time

  • Setup time

  • Equipment requirements

Please Plan For

Bring all necessary:

  • Speakers

  • Microphones

  • Stands

  • Cables

  • Extension cords

  • Power strips

  • DJ tables or equipment stands unless otherwise arranged

Before Wedding Day

Confirm with the couple or coordinator:

  • Ceremony music

  • Cocktail hour music

  • Reception introductions

  • First dances

  • Toasts

  • Special dances

  • Cake cutting

  • Last dance

  • End-of-night announcements

Please coordinate directly with the wedding coordinator regarding the event timeline.

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Wedding Coordinators + Planners

You are one of our most important partners on wedding day.

Please Send Highland Stables

Before the event, we need:

  • Your name

  • Company name

  • Phone number

  • Final wedding timeline

  • Vendor list

  • Vendor arrival times

  • Ceremony time

  • Reception start time

  • Planned departure/end time

Please Coordinate With Us Regarding

  • Vendor arrival

  • Ceremony setup

  • Reception setup

  • Décor placement

  • Special installations

  • Timeline changes

  • Ceremony transitions

  • Reception transitions

  • Grand exit

  • Vendor departure

Highland Stables Venue Staff

Our venue team is responsible for the venue and venue-related operations.

The wedding coordinator remains responsible for managing the wedding timeline, wedding party, vendor communication, and event coordination unless otherwise specified in the couple’s package.

Please introduce yourself to the Highland Stables team when you arrive.

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Photographers + Videographers

We love seeing Highland Stables through your lens!

Please Know

Photographers and videographers should coordinate timing primarily with the couple and their wedding coordinator.

Please be respectful of:

  • Ceremony timing

  • Vendor setup areas

  • Staff work areas

  • Other weddings or activities occurring on the property

Before Exploring the Property

If you would like to use an area of the property outside of the main wedding spaces, please check with the Highland Stables team first.

Please do not move venue furniture, décor, or large items without asking.

Helpful Tip

If you have a specific portrait location or photography plan in mind, communicate that with the coordinator before wedding day so enough time can be included in the timeline.

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Florists + Decorators

Before Wedding Day

Please provide:

  • Company name

  • Lead contact

  • Phone number

  • Arrival time

  • Estimated setup time

  • Any major installations planned

Approval Is Required For

Please contact Highland Stables in advance for installations involving:

  • Hanging décor

  • Ceiling installations

  • Large floral installations

  • Heavy structures

  • Specialty backdrops

  • Anything attached to venue walls, doors, beams, or permanent structures

Do not nail, screw, staple, or permanently attach décor to the venue.

Cleanup

Unless other arrangements have been approved, florists and decorators are responsible for removing their:

  • Florals

  • Structures

  • Containers

  • Boxes

  • Packaging

  • Tools

  • Rental décor

at the conclusion of the event.

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Rental Companies

Please Coordinate Deliveries in Advance

If your company is delivering:

  • Tables

  • Chairs

  • Linens

  • Lounge furniture

  • Tents

  • Specialty furniture

  • Staging

  • Bars

  • Large décor

  • Other rental equipment

please confirm delivery and pickup times before arriving.

We Need To Know

Please provide:

  • Rental company name

  • Contact person

  • Phone number

  • Delivery date

  • Delivery window

  • Pickup date

  • Pickup window

  • Items being delivered

Important

Rental companies should not leave equipment in unapproved areas.

Large trucks or trailers may require specific unloading instructions.

Please contact Highland Stables before delivery if you are unfamiliar with the property.

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Something Unusual Planned?

We love creative weddings.

If your couple is planning something outside of a typical wedding setup, please contact us in advance.

Examples include:

  • Large installations

  • Specialty entertainment

  • Animals

  • Food trucks

  • Confetti

  • Sparklers

  • Fire-related elements

  • Generators

  • Large electrical needs

  • Unusual rentals

  • Suspended décor

  • Specialty exits

It is always easier to answer these questions before wedding day.

Thank You !!!!

Our goal is simple:

We want you to be able to do your job well while helping the couple have an incredible wedding day.

Clear communication before the event makes everything easier.

Thank you for working with the Highland Stables team!

If you have questions or additional requests please reach out via email to info@highlandstablesbg.com

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